Privacy Policy

Privacy policy

status: 10.04.2024

We are delighted that you have shown an interest in our company. Data protection is a particularly high priority for the management of CIM. Use of the internet pages of CIM is possible without any indication of personal data. However, if a data subject wants to use special enterprise services via our website, processing of personal data could become necessary. If the processing of personal data is necessary and there is no statutory basis for such processing, we generally obtain consent from the data subject.
The processing of personal data, such as the name, address, email address, or telephone number of a data subject shall always be in line with the General Data Protection Regulation (GDPR), and in accordance with the country-specific data protection regulations applicable to CIM. By means of this data protection declaration, our enterprise would like to inform the general public of the nature, scope, and purpose of the personal data we collect, use and process. Furthermore, data subjects are informed, by means of this data protection declaration, of the rights to which they are entitled.
As the controller, CIM has implemented numerous technical and organisational measures to ensure comprehensive protection of the personal data processed through this website. However, internet-based data transmissions may in principle have security gaps, so absolute protection cannot be guaranteed. For this reason, every data subject is free to transfer personal data to us via alternative means such as telephone.

1. Definitions

The data protection declaration of CIM is based on the terms used by the European legislator for the adoption of the General Data Protection Regulation (GDPR). CIM must ensure compliance with the provisions of the German Federal Data Protection Act (GDPR) as the responsible entity acting in accordance with the GDPR. Our data protection practices comply with the statutory regulations of the GDPR and the German Telemedia Act (TMG). Our data protection declaration should be legible and understandable for the general public, as well as our customers and business partners. To ensure this, we would like to first explain the terminology used.
In this data protection declaration, we use, inter alia, the following terms:

a) Personal data

Personal data means any information relating to an identified or identifiable natural person (“data subject”). An identifiable natural person is one who can be identified, directly or indirectly, in particular by reference to an identifier such as a name, an identification number, location data, an online identifier or to one or more factors specific to the physical, physiological, genetic, mental, economic, cultural or social identity of that natural person.

b) Data subject

Data subject is any identified or identifiable natural person, whose personal data is processed by the controller responsible for the processing.

c) Processing

Processing is any operation or set of operations which is performed on personal data or on sets of personal data, whether or not by automated means, such as collection, recording, organisation, structuring, storage, adaptation or alteration, retrieval, consultation, use, disclosure by transmission, dissemination or otherwise making available, alignment or combination, restriction, erasure or destruction.

d) Restriction of processing

Restriction of processing is the marking of stored personal data with the aim of limiting its processing in the future.

e) Profiling

Profiling means any form of automated processing of personal data consisting of the use of personal data to evaluate certain personal aspects relating to a natural person, in particular to analyse or predict aspects concerning that natural person's performance at work, economic situation, health, personal preferences, interests, reliability, behaviour, location or movements.

f) Pseudonymisation

Pseudonymisation is the processing of personal data in such a manner that the personal data can no longer be attributed to a specific data subject without the use of additional information, provided that such additional information is kept separately and is subject to technical and organisational measures to ensure that the personal data is not attributed to an identified or identifiable natural person.

g) Controller or controller responsible for the processing

Controller or controller responsible for the processing is the natural or legal person, public authority, agency or other body which, alone or jointly with others, determines the purposes and means of the processing of personal data. Where the purposes and means of such processing are determined by Union or Member State law, the controller or the specific criteria for its nomination may be provided for by Union or Member State law.

h) Processor

Processor is a natural or legal person, public authority, agency or other body which processes personal data on behalf of the controller.

i) Recipient

Recipient is a natural or legal person, public authority, agency or another body, to which the personal data is disclosed, whether a third party or not. However, public authorities which may receive personal data in the framework of a particular inquiry in accordance with Union or Member State law shall not be regarded as recipients.

j) Third party

Third party is a natural or legal person, public authority, agency or body other than the data subject, controller, processor and persons who, under the direct authority of the controller or processor, are authorised to process personal data.

k) Consent

Consent of the data subject is any freely given, specific, informed and unambiguous indication of the data subject’s wishes by which they, by a statement or by a clear affirmative action, signifies agreement to the processing of personal data relating to them.

2. Name and address of the controller

Controller for the purposes of the General Data Protection Regulation (GDPR), other data protection laws applicable in Member states of the European Union and other provisions related to data protection is:

CIM GmbH
Livry-Gargan-Str. 10
82256 Fürstenfeldbruck
Germany
Phone: 08141 51020
Email: info@cim.de

Website: www.cim-logistics.com

3. Cookies and integration of third-party services and content

CIM’s Internet pages use cookies. Cookies are text files that are placed and stored on your computer system via an Internet browser.
A lot of Internet sites and servers use cookies. Many cookies contain a so-called cookie ID. A cookie ID is a unique identifier. It consists of a string of characters through which Internet pages and servers can be assigned to the specific Internet browser in which the cookie was stored. This allows visited Internet sites and servers to distinguish the data subject’s browser from other internet browsers that store different cookies. A specific Internet browser can be recognised and identified through its unique cookie ID.
Through the use of cookies, CIM can provide the users of this website with more user-friendly services that would not be possible without the cookie setting.
A cookie can be used to optimise the information and offers on our website in the interests of the user. As already mentioned, cookies enable us to recognise our website users. The purpose of this recognition is to make it easier for users to utilise our website. The user of a website that uses cookies, for example, does not always have to enter their access data every time they visit the website, because this is done by the website and the cookie stored on the user's computer system. Another example is the cookie of a shopping cart in an online shop. The online store remembers the articles that a customer has placed in the virtual shopping cart via a cookie.
The data subject can refuse or prevent the setting of cookies at any time by means of a corresponding setting of the internet browser used and thus permanently object to the setting of cookies. Furthermore, cookies that have already been set can be deleted at any time using an internet browser or other software programs. This is possible in all common internet browsers. If the data subject deactivates the setting of cookies in the internet browser used, it may not be possible to use all functions of our website to their full extent.

Google Analytics 4

The controller has integrated the component Google Analytics 4 (with anonymisation function) on this website, Google Analytics 4 is a web analytics service. Web analytics is the collection, reporting and analysis of data generated by users visiting and interacting with a website. Among other things, a web analytics service collects data on which website a data subject has come to a website (so-called referrers), which subpages of the website were accessed or how often and for which length of stay a subpage was viewed. A web analysis is mainly used to optimise a website and cost-benefit analysis of Internet advertising.
The operating company of the Google Analytics component is Google Inc., 1600 Amphitheater Pkwy, Mountain View, CA 94043-1351, USA.

The controller uses the addition “_gat._anonymizeIp” for web analytics via Google Analytics. By means of this addendum, the IP address of the Internet access of the data subject will be shortened and anonymised by Google if the access to our website is from a Member State of the European Union or from another state party to the Agreement on the European Economic Area.
The purpose of the Google Analytics component is to analyse visitor flows on our website. Among other things, Google uses the data and information obtained to evaluate the use of our website, to compile for us online reports showing the activities on our websites, and to provide other services related to the use of our website.
Google Analytics uses a cookie on the information technology system of the data subject. What cookies are, has already been explained above. By using this cookie Google is enabled to analyse the usage of our website. Each time one of the pages of this website is accessed by the controller and a Google Analytics component has been integrated, the Internet browser on the information technology system of the data subject is automatically initiated by the respective Google Analytics component to submit data to Google for online analysis purposes. As part of this technical process, Google will be aware of personal data, such as the IP address of the data subject, which serve, among other things, Google to track the origin of visitors and clicks, and subsequently to enable commission billing.
The cookie stores personally identifiable information, such as access time, the location from which access was made, and the frequency of site visits by the data subject. Each time you visit our website, your personal information, including the IP address of the Internet connection used by the data subject, is transferred to Google in the United States of America. This personal information is stored by Google in the United States of America. Google may transfer such personal data collected through the technical process to third parties.
The data subject can prevent the setting of cookies through our website, as shown above, at any time by means of a corresponding setting of the Internet browser used and thus permanently contradict the setting of cookies. Such a setting of the Internet browser used would also prevent Google from setting a cookie on the information technology system of the data subject. In addition, a cookie already set by Google Analytics can be deleted at any time via the Internet browser or other software programs.
Furthermore, the data subject has the possibility of objecting to and preventing the collection of the data generated by Google Analytics for the use of this website and the processing of this data by Google. To do this, the data subject must download and install a browser add-on under the following link: https://tools.google.com/dlpage/gaoptout. This browser add-on informs Google Analytics via JavaScript that no data and information about website visits may be transmitted to Google Analytics. The installation of the browser add-on is considered by Google as a contradiction. If the data subject’s information technology system is later deleted, formatted or reinstalled, the data subject must re-install the browser add-on to disable Google Analytics. If the browser add-on is uninstalled or disabled by the data subject or any other person within their sphere of control, it is possible to reinstall or reactivate the browser add-on.

Additional information and Google’s privacy policy can be found at www.google.com/analytics/terms/de.html or www.google.com/intl/de/analytics/privacyoverview.html. We would like to point out that Google Analytics has been extended by the code “gat._anonymizeIp();” on this website in order to guarantee anonymised capture of IP addresses (so-called IP masking).

facebook, Instagram, YouTube, LinkedIn

Our website contains links to the social media services of facebook, Instagram, YouTube and LinkedIn. Links to the websites of social media services are recognisable by the respective company logo. If you follow these links, you access CIM’s presence on these particular social media sites. When you click a link to a social media service, a direct connection is established between your browser and the server of the social media service. This means that the server is informed that you have visited our website. The social media service provider also receives other information such as:

Address of the website containing the link you activated
Date and time at which the website was accessed or the link activated
Information about what browser and operating system you are using
IP address

If you are already logged in to a social media service when you activate the link to that service, the social media service provider is theoretically able to determine your user name and perhaps even your real name from the transmitted data and associate this information with your personal user account. If you do not want your visit to our site associated with your personal user account, please log out of your user account before you activate a link.

The servers of the social media services are located in the USA and in other countries outside the European Union. The data can therefore also be processed by the social media service provider in countries outside the European Union. Please note that the data protection acts in these countries may not protect personal data to the same extent as in member states of the European Union.

Please note that we have no influence on the scope, type and purpose of the data processing activities undertaken by social media service providers. For more information about how your data is used by the social media services linked to our website, see the privacy policy of the relevant service.
Our website uses the Google Maps service operated by Google Inc., 1600 Amphitheatre Parkway, Mountain View, CA 94043, USA. Privacy Policy, Opt-out.
Our website uses plugins from YouTube, which is operated by Google Inc., 1600 Amphitheatre Parkway, Mountain View, CA 94043, USA. Privacy Policy, Opt-out.

facebook

Name and contact of persons responsible:

Meta Platforms Ireland Limited, 4 Grand Canal Square, Dublin 2, Ireland
Additional information can be found in the privacy policy: https://www.facebook.com/policy.php
The privacy policy for data processing on the Facebook fan page is available on the Facebook fan page under "Info" in the subsection "Imprint" and "Privacy Policy".

and

CIM GmbH
Livry-Gargan-Straße 10
82256 Fürstenfeldbruck

Information about our Facebook page

We operate this page to create awareness for our products and services, and to contact you as a visitor and user of the Facebook page and of our website. You can find additional information about us and our activities, companies etc. on our website at https://cim-logistics.com/. As the operator of the Facebook page, we have no interest in the collection and further processing of your individual personal data for analysis or marketing purposes. You can find further information on our handling of personal data in the privacy policy on our website at https://cimlogistics.com/datenschutzerklaerung. The operation of this Facebook page including the processing of users’ personal data is based on our legitimate interests in a modern and supportive information and interaction opportunity for and with our users and visitors pursuant to Article 6 (1) of the GDPR. In its judgement of 5 June 2018, the European Court of Justice (ECJ) ruled that the operator of a Facebook page is jointly responsible with Facebook for the processing of personal data. We are aware that Facebook processes user data for the following purposes:

Advertising (analytics, creation of personalised advertising)
Creation of user profiles
Market research
More on page insights: page insights on Facebook | Facebook business help section

Facebook uses cookies to store and further process this information, i.e. small text files that are stored on the various end devices of the users. If the user has a Facebook profile and is logged in to it, it is also stored and analysed across devices.
Facebook’s privacy policy contains further information on data processing: https://de-de.facebook.com/about/privacy/
You can contact Facebook under the following link https://www.facebook.com/help/contact/540977946302970
Facebook Inc., the US-American parent company of Meta Platforms Ireland Limited, Merrion Road, Dublin 4, D04 X2K5, Ireland, is certified and promises to respect the European privacy rules. You can find additional information on Meta Platforms under: Facebook. The transfer and further processing of users' personal data in third countries, e.g. the USA, and the associated possible risks for users cannot be ruled out by us as the site operator.

Statistical data

Statistical data of different categories can be accessed via the so-called "Insights" of the Facebook page. These statistics are generated and provided by Facebook. As the operator of this site, we have no influence on its generation and presentation. We cannot disable this function or prevent the generation and processing of data. For a selectable period of time and for the categories fans, subscribers, reached persons and interacting persons, the following data is provided to us by Facebook in relation to our Facebook page:
Total number of page views, "I like" information, page activities, contribution interactions, reach, video views, contribution reach, comments, shared content, responses, proportion of men and women, country and city origin, language, visits and clicks in the shop, clicks on route planner, clicks on telephone numbers.
It also provides information about the Facebook groups linked to our Facebook page. Due to the constant development of Facebook, the availability and preparation of the data changes, so that we refer to the above-mentioned data protection declaration of Facebook for further details.
We use this aggregated data to make the contributions and activities on our Facebook page more attractive to users. For example, we use the distribution by age and gender for an adapted address and the preferred visiting hours of the users for a temporally optimized planning of the contributions. Information about the type of end devices used by visitors helps us to adapt the contributions visually and optimize them for the users. In accordance with the Facebook Terms of Use, which each user has agreed to when creating a Facebook profile, we may identify the subscribers and fans of the site and view their profiles and other shared information about them. User rights: Since only Facebook has full access to the user data, we recommend that you contact Facebook directly if you wish to request information or ask other questions about your rights as a user (e.g. right of deletion). If you need assistance with this or have any other questions, please feel free to contact us by e-mail at the specified address. If in future you no longer wish your data to be processed in the manner described here, you can remove the link between your user profile and our relevant page by using the functions "Unlike this page" and/or "Unfollow this page".

Live chat system (Userlike)

For the purpose of operating a live chat system to respond to live requests, this website collects and stores your submitted chat name and chat content for the chat record. Cookies are used to operate the chat function. The cookies enable the recognition of the Internet browser of the page visitor in order to ensure a differentiation of the individual users of the chat function of our website.
Insofar as the information collected in this way is personally identifiable, it is processed in accordance with Article 6 (1) of the GDPR on the basis of our legitimate interest in effective customer service and the statistical analysis of user behaviour for optimisation purposes.

Joomla!^®

We use the award-winning content managements system (CMS) Joomla!®.
Joomla® sets a session cookie when a user visits our website for the first time. These cookies make sure pages are sent to the browser as quickly and efficiently as possible.
This serves to improve the user-friendliness of our site.

GoToMeeting/GotoWebinar (LogMeIn)

We use GoToMeeting to host telephone conferences, online meetings and/or video conferences.
The following section informs you about the processing of your personal data by CIM GmbH with respect to the use of GoToMeeting and your rights under data protection law.
Note: When you access the GoToMeeting website, the provider of GoToMeeting is responsible for data processing. The website only has to be accessed to download the software required to use GoToMeeting.
You can also use GoToMeeting by entering the relevant meeting ID or other access data in the GoToMeeting app.
If you do not wish to use the GoToMeeting app or are unable to use it for whatever reason, the basic functions are also available in a browser version on the GoToMeeting website.
The following types of data are processed when you use GoToMeeting:
User information: First name, surname, telephone number (optional), email address, password (if not using single sign-on), profile picture (optional), department (optional).
Meeting metadata: Subject, description (optional), attendees’ IP addresses, device/hardware information.
If the meeting is recorded (optional): MP4 file of all video, audio and presentation recordings, M4A file of all audio recordings, text field of online meeting chat.
If dialling in by telephone: Incoming and outgoing call number, name of country, start and end time. Other connection details may also be stored, such as the IP address of the device.
Text, audio and video data: You can use the chat or poll functions during an online meeting and there is also a function for submitting questions. In this respect, any text entries made by you are processed in order to display them in the online meeting and record them in the protocol, if necessary. To enable video and audio playback, the microphone and video camera data from your end device are processed accordingly for the duration of the online meeting. You can turn off your webcam or mute your microphone any time in the GoToMeeting application.
To take part in an online meeting, you are required to enter at least your name in order to enter the meeting room.
We use GoToMeeting to host online meetings. If we intend to record an online meeting, we shall inform you in advance and ask for your consent if necessary. If a meeting is being recorded, a notification is also shown in the GoToMeeting app.
If it is necessary for the purpose of logging the results of an online meeting, the chat messages will be saved and stored. This will not usually be the case, however.
Section 26 of the GDPR is the legal basis for data processing for employees of CIM GmbH. If, in connection with the use of GoToMeeting, data is not required for data processing, but is nevertheless an elementary component in the use of GoToMeeting, Article 6 paragraph 1(f) of the GDPR is taken as the legal basis for data processing. Our interest in these cases lies in conducting our online meetings as effectively as possible.
For other participants in online meetings – insofar as the meetings are conducted within the scope of contractual relationships – the legal basis for data processing is Article 6 paragraph 1(b) of the GDPR.
If there is no contractual relationship, the legal basis is Article 6 paragraph 1(f) of the GDPR. Here again, our interest lies in conducting our online meetings as effectively as possible.
Personal data that is processed in connection with participation in online meetings is generally not disclosed to third parties unless it is specifically intended for disclosure. Please note that content from online meetings and from in-person meetings is often intended to communicate information to customers, prospects or third parties and is thus intended for disclosure.
Other recipients: The provider of GoToMeeting inevitably obtains knowledge of the above data to the extent provided for in our order processing agreement with GoToMeeting.
GoToMeeting is provided by LogMeIn Ireland Limited (Bloodstone Building Block C 70 Sir John Rogerson’s Quay Dublin 2, Ireland), a subsidiary of LogMeIn Inc. (LogMeIn, 320 Summer Street, Boston, MA 02210, USA). Processing of personal data thereby also takes place in a third country. We have concluded an order processing agreement with the provider of GoToMeeting which is compliant with the requirements of Article 28 of the GDPR. The conclusion of EU standard contractual clauses is also guaranteed.
Your rights under the data protection law:
If your personal data is processed, you shall have the right to access information about the purposes of the processing and the categories of data stored (GDPR, Article 15).
You shall have the right to request rectification of your personal data (GDPR, Article 16).
If the statutory requirements are met, you shall have the right to erasure of personal data, to restriction of processing and the right to object to processing (GDPR, Articles 17, 18 and 21).
If you have consented to data processing or if there is a contract for data processing exists and the data processing is carried out with the help of automated procedures, you may have a right to data portability (GDPR, Article 20).
If you exercise your above-mentioned rights, our company will check whether the relevant statutory requirements are met.

Microsoft Office application

Microsoft Office 365 is a productivity, collaboration and exchange platform for individual users, teams, communities and networks, which can be used within CIM GmbH and with external partners.
When using M365, your personal data is processed. Please note that this data protection notice provides information solely about our processing of your personal data if you use Microsoft applications together with us. Should you require information about processing by Microsoft, please refer to the relevant statement under the following link: https://privacy.microsoft.com/de-de/privacystatement
You can refer to our privacy policy at any time under https://cim-logistics.com/datenschutzerklaerung.

1. Information on the processing and on the categories of personal data affected by the processing in the context of the use of M365

Certain information is automatically processed as soon as you use the M365. Below, we have listed for you exactly what personal data is processed:

1.1 The IP address used to access the Microsoft Office 365 applications.

The legal bases for this are GDPR Article 6 (1) a), b) and f), as well as GDPR Article 88 in conjunction with national laws on employee data protection.

1.2 Your username (access data to M365 applications), data within the scope of the so-called multi-factor authentication, which you have stored in your Microsoft account (e.g. optionally your (private) mobile phone number).

Die Rechtsgrundlage hierzu ist Art. 6 Abs. 1 c).

1.3 Identification features: Information about you that identifies you as a user, sender, recipient of data within the M365. This includes in particular the following master data: Surname, first name, contact data including telephone number, e-mail address, office fax number, insofar as this has been provided by you. Further data (such as a profile picture you have stored) can also be viewed in your profile at any time.

The legal bases for this are GDPR Article 6, 1 a), b), c) and f)

1.4 Data required for authentication and for the use of the license. In the M365, all user activities such as time of access, date, type of access, information about the data/files/documents accessed and all activities in connection with the use, such as creating, changing, deleting a document, setting up a team (and channels in teams), taking notes in the notebook, starting a chat and replying in the chat are processed.

The legal bases for this are GDPR Article 6, 1 b) and c)

1.5 Usage data: The usage data collected by you or about you. This includes in particular communication content (text, audio, video) and files created by you or to be created. This depends on the application you use in M365. You shall be notified if audio or video content is recorded.

The legal bases for this are GDPR Article 6, 1 b) and f)

1.6 Data backups and archiving: The data collected by you or about you is stored in our data backup. This is for the purposes of data and system recoverability. Furthermore, your data will be (partially) archived, as far as this is required by law.

The legal basis for this is GDPR Article 6, 1 c)

4. Collection of general data and information

The website of CIM GmbH collects a series of general data and information when a data subject or automated system calls up the website. This general data and information is stored in the server log files. Collected may be (1) the browser types and versions used, (2) the operating system used by the accessing system, (3) the website from which an accessing system reaches our website (so-called referrers), (4) the sub-websites, (5) the date and time of access to the Internet site, (6) an Internet protocol address (IP address), (7) the Internet service provider of the accessing system, and (8) any other similar data and information that may be used in the event of attacks on our information technology systems.

When using this general data and information, CIM GmbH does not draw any conclusions about the data subject. Rather, this information is needed to (1) deliver the content of our website correctly, (2) optimise the content of our website as well as its advertisement, (3) ensure the long-term viability of our information technology systems and website technology, and (4) provide law enforcement authorities with the information necessary for criminal prosecution in case of a cyber-attack. Therefore, CIM GmbH analyses anonymously collected data and information statistically, with the aim of increasing the data protection and data security of our company, and to ensure an optimal level of protection for the personal data we process. The anonymous data of the server log files are stored separately from all personal data provided by a data subject.

5. Registration on our Internet site

The data subject has the possibility to register on the website of the controller with the indication of personal data. Which personal data is transmitted to the controller is determined by the respective input mask used for the registration. The personal data entered by the data subject are collected and stored exclusively for internal use by the controller, and for their own purposes. The controller may request transfer to one or more processors (e.g. a parcel service) that also uses personal data for an internal purpose which is attributable to the controller.
By registering on the website of the controller, the IP address—assigned by the Internet service provider (ISP) and used by the data subject—date, and time of the registration are also stored. The storage of this data takes place against the background that this is the only way to prevent the misuse of our services, and, if necessary, to make it possible to investigate committed offenses. Insofar, the storage of this data is necessary to secure the controller. This data is not passed on to third parties unless there is a statutory obligation to pass on the data, or if the transfer serves the aim of criminal prosecution.
The registration of the data subject, with the voluntary indication of personal data, is intended to enable the controller to offer the data subject contents or services that may only be offered to registered users due to the nature of the matter in question. Registered persons are free to change the personal data specified during the registration at any time, or to have it completely deleted from the data stock of the controller.
The data controller shall, at any time, provide information upon request to each data subject as to what personal data is stored about the data subject. In addition, the data controller shall correct or erase personal data at the request or indication of the data subject, insofar as there are no statutory storage obligations. The entirety of the controller’s employees are available to the data subject in this respect as contact persons.

6. Subscription to our newsletter

On the website of CIM GmbH, users are given the opportunity to subscribe to our online newsletter. The input mask used for this purpose determines which personal data is transmitted, as well as when the newsletter is ordered from the controller.
CIM GmbH informs its customers and business partners regularly by means of a newsletter about product improvements and offers. The company newsletter may only be received by the data subject if (1) the data subject has a valid email address and (2) the data subject registers for newsletter delivery. A confirmation email will be sent to the email address registered by a data subject for the first time for newsletter shipping, for legal reasons, in the double opt-in procedure. This confirmation email is used to prove whether the owner of the email address as the data subject is authorised to receive the newsletter.
During the registration for the newsletter, we also store the IP address of the computer system assigned by the Internet service provider (ISP) and used by the data subject at the time of the registration, as well as the date and time of the registration. The collection of this data is necessary in order to understand the (possible) misuse of the email address of a data subject at a later date, and it therefore serves the aim of the legal protection of the controller.
The personal data collected as part of a registration for the newsletter will only be used to send our newsletter. In addition, subscribers to the newsletter may be informed by e-mail, as long as this is necessary for the operation of the newsletter service or a registration in question, as this could be the case in the event of modifications to the newsletter offer, or in the event of a change in technical circumstances. There will be no transfer of personal data collected by the newsletter service to third parties. The subscription to our newsletter may be terminated by the data subject at any time. The consent to the storage of personal data, which the data subject has given for shipping the newsletter, may be revoked at any time. For the purpose of revocation of consent, a corresponding link is found in each newsletter. It is also possible to unsubscribe from the newsletter at any time directly on the website of the controller, or to communicate this to the controller in a different way.

7. Newsletter tracking

The newsletter of CIM GmbH contains so-called tracking pixels. A tracking pixel is a miniature graphic embedded in such emails, which are sent in HTML format to enable log file recording and analysis. This allows a statistical analysis of the success or failure of online marketing campaigns. Based on the embedded tracking pixel, CIM GmbH may see if and when an email was opened by a data subject, and which links in the email were called up by data subjects.
Such personal data collected in the tracking pixels contained in the newsletters are stored and analysed by the controller in order to optimise the sending of the newsletter, as well as to adapt the content of future newsletters even better to the interests of the data subject. This personal data will not be passed on to third parties. Data subjects are at any time entitled to revoke the respective separate declaration of consent issued by means of the double-opt-in procedure. After a revocation, this personal data will be deleted by the controller. CIM automatically regards a withdrawal from the receipt of the newsletter as a revocation.

8. Contact possibility via the website

CIM’s website contains information that enables quick electronic contact with our company and direct communication with us, which also includes a general address of the electronic mailbox (e-mail address). If a data subject contacts the controller by email or using a contact form, the personal data transmitted by the data subject are automatically stored. Such personal data transmitted on a voluntary basis by a data subject to the data controller are stored for the purpose of processing or contacting the data subject. There is no transfer of this personal data to third parties.

facebook, Instagram, YouTube, LinkedIn

9. Routine erasure and blocking of personal data

The data controller shall process and store the personal data of the data subject only for the period necessary to achieve the purpose of storage, or as far as this is granted by the European legislator or other legislators in laws or regulations to which the controller is subject to.
If the storage purpose is not applicable, or if a storage period prescribed by the European legislator or another competent legislator expires, the personal data is routinely blocked or erased in accordance with legal requirements.

10. Rights of the data subject

a) Right of confirmation

Each data subject shall have the right granted by the European legislator to obtain from the controller the confirmation as to whether or not personal data concerning them is being processed. If a data subject wishes to avail themselves of this right of confirmation, they may, at any time, contact any employee of the controller.

b) Right of access

Each data subject shall have the right granted by the European legislator to obtain from the controller free information about their personal data stored at any time and a copy of this information. Furthermore, the European directives and regulations grant the data subject access to the following information

the purposes of the processing
the categories of personal data concerned
the recipients or categories of recipients to whom the personal data has been or will be disclosed, in particular recipients in third countries or international organisations
where possible, the envisaged period for which the personal data will be stored, or, if not possible, the criteria used to determine that period
the existence of the right to request from the controller rectification or erasure of personal data, or restriction of processing of personal data concerning the data subject, or to object to such processing
the existence of the right to lodge a complaint with a supervisory authority
where the personal data is not collected from the data subject, any available information as to their source
the existence of automated decision-making, including profiling, referred to in Article 22(1) and (4) of the GDPR and, at least in those cases, meaningful information about the logic involved, as well as the significance and envisaged consequences of such processing for the data subject.
Furthermore, the data subject shall have a right to obtain information as to whether personal data is transferred to a third country or to an international organisation. Where this is the case, the data subject shall have the right to be informed of the appropriate safeguards relating to the transfer.

If a data subject wishes to exercise this right of access, they may, at any time, contact any employee of the controller.

c) Right to rectification

Each data subject shall have the right granted by the European legislator to obtain from the controller without undue delay the rectification of inaccurate personal data concerning them. Taking into account the purposes of the processing, the data subject shall have the right to have incomplete personal data completed, including by means of providing a supplementary statement.
If a data subject wishes to exercise this right to rectification, they may, at any time, contact any employee of the controller.

d) Right to erasure (Right to be forgotten)

Each data subject shall have the right granted by the European legislator to obtain from the controller the erasure of personal data concerning them without undue delay, and the controller shall have the obligation to erase personal data without undue delay where one of the following grounds applies, as long as the processing is not necessary:

The personal data is no longer necessary in relation to the purposes for which they were collected or otherwise processed.
The data subject withdraws consent to which the processing is based according to point (a) of Article 6(1) of the GDPR, or point (a) of Article 9(2) of the GDPR, and where there is no other legal ground for the processing.
The data subject objects to the processing pursuant to Article 21(1) of the GDPR and there are no overriding legitimate grounds for the processing, or the data subject objects to the processing pursuant to Article 21(2) of the GDPR.
The personal data have been unlawfully processed.
The personal data must be erased for compliance with a legal obligation in Union or Member State law to which the controller is subject.
The personal data have been collected in relation to the offer of information society services referred to in Article 8(1) of the GDPR.

If one of the aforementioned reasons applies, and a data subject wishes to request the erasure of personal data stored by CIM GmbH, they may, at any time, contact any employee of the controller. An employee of CIM GmbH shall promptly ensure that the erasure request is complied with immediately.
Where the controller has made personal data public and is obliged pursuant to Article 17(1) to erase the personal data, the controller, taking account of available technology and the cost of implementation, shall take reasonable steps, including technical measures, to inform other controllers processing the personal data that the data subject has requested erasure by such controllers of any links to, or copy or replication of, those personal data, as far as processing is not required. An employee of CIM will arrange the necessary measures in individual cases.

e) Right of restriction of processing

Each data subject shall have the right granted by the European legislator to obtain from the controller restriction of processing where one of the following applies:

The accuracy of the personal data is contested by the data subject, for a period enabling the controller to verify the accuracy of the personal data.
The processing is unlawful and the data subject opposes the erasure of the personal data and requests instead the restriction of their use instead.
The controller no longer needs the personal data for the purposes of the processing, but they are required by the data subject for the establishment, exercise or defence of legal claims.
The data subject has objected to processing pursuant to Article 21(1) of the GDPR pending the verification whether the legitimate grounds of the controller override those of the data subject.

If one of the aforementioned conditions is met, and a data subject wishes to request the restriction of the processing of personal data stored by the CIM GmbH, they may at any time contact any employee of the controller. An employee of CIM GmbH will arrange the restriction of the processing.

f) Right to data portability

Each data subject shall have the right granted by the European legislator, to receive the personal data concerning them, which was provided to a controller, in a structured, commonly used and machine-readable format. They shall have the right to transmit those data to another controller without hindrance from the controller to which the personal data have been provided, as long as the processing is based on consent pursuant to point (a) of Article 6(1) of the GDPR or point (a) of Article 9(2) of the GDPR, or on a contract pursuant to point (b) of Article 6(1) of the GDPR, and the processing is carried out by automated means, as long as the processing is not necessary for the performance of a task carried out in the public interest or in the exercise of official authority vested in the controller.

Furthermore, in exercising their right to data portability pursuant to Article 20(1) of the GDPR, the data subject shall have the right to have personal data transmitted directly from one controller to another, where technically feasible and when doing so does not adversely affect the rights and freedoms of others.
In order to assert the right to data portability, the data subject may at any time contact any employee of CIM GmbH.

g) Right to object

Each data subject shall have the right granted by the European legislator to object, on grounds relating to their particular situation, at any time, to processing of personal data concerning them, which is based on point (e) or (f) of Article 6(1) of the GDPR. This also applies to profiling based on these provisions.
CIM GmbH shall no longer process the personal data in the event of the objection, unless we can demonstrate compelling legitimate grounds for the processing which override the interests, rights and freedoms of the data subject, or for the establishment, exercise or defence of legal claims.
If CIM GmbH processes personal data for direct marketing purposes, the data subject shall have the right to object at any time to processing of personal data concerning them for such marketing. This applies to profiling to the extent that it is related to such direct marketing. If the data subject objects to CIM GmbH to the processing for direct marketing purposes, CIM GmbH will no longer process the personal data for these purposes.
In addition, the data subject has the right, on grounds relating to their particular situation, to object to processing of personal data concerning them by CIM GmbH for scientific or historical research purposes, or for statistical purposes pursuant to Article 89(1) of the GDPR, unless the processing is necessary for the performance of a task carried out for reasons of public interest.
In order to exercise the right to object, the data subject may contact any employee of CIM GmbH. In addition, the data subject is free in the context of the use of information society services, and notwithstanding Directive 2002/58/EC, to use their right to object by automated means using technical specifications.

Zur Ausübung des Rechts auf Widerspruch kann sich die betroffene Person direkt jeden Mitarbeiter der CIM oder einen anderen Mitarbeiter wenden. Der betroffenen Person steht es ferner frei, im Zusammenhang mit der Nutzung von Diensten der Informationsgesellschaft, ungeachtet der Richtlinie 2002/58/EG, ihr Widerspruchsrecht mittels automatisierter Verfahren auszuüben, bei denen technische Spezifikationen verwendet werden.

h) Automated individual decision-making, including profiling

Each data subject shall have the right granted by the European legislator not to be subject to a decision based solely on automated processing, including profiling, which produces legal effects concerning them, or similarly significantly affects them, as long as the decision (1) is not is necessary for entering into, or the performance of, a contract between the data subject and a data controller, or (2) is not authorised by Union or Member State law to which the controller is subject and which also lays down suitable measures to safeguard the data subject’s rights and freedoms and legitimate interests, or (3) is not based on the data subject’s explicit consent.
If the decision (1) is necessary for entering into, or the performance of, a contract between the data subject and a data controller, or (2) it is based on the data subject’s explicit consent, CIM GmbH shall implement suitable measures to safeguard the data subject’s rights and freedoms and legitimate interests, at least the right to obtain human intervention on the part of the controller, to express their point of view and contest the decision.
If the data subject wishes to exercise the rights concerning automated individual decision-making, they may, at any time, contact any employee of the controller.

i) Right to withdraw data protection consent

Each data subject shall have the right granted by the European legislator to withdraw their consent to processing of their personal data at any time.
If the data subject wishes to exercise the right to withdraw the consent, they may, at any time, contact any employee of the controller.

11. Data protection for applications and the application procedure

The controller collects and processes the personal data of applicants for the purpose of handling the application process Processing may also be carried out electronically. This is the case particularly if an applicant submits application documents to the controller by e-mail or by means of a web form on the website. If the data controller concludes an employment contract with an applicant, the submitted data will be stored for the purpose of processing the employment relationship in compliance with legal requirements. If no employment contract is concluded with the applicant by the controller, the application documents shall be automatically erased two months after notification of the refusal decision, provided that no other legitimate interests of the controller are opposed to the erasure. Other legitimate interest in this relation is, for example, a burden of proof in a procedure under the General Equal Treatment Act (AGG).

12. Legal basis for processing

Article 6(1) lit. a GDPR serves as the legal basis for processing operations for which we obtain consent for a specific processing purpose. If the processing of personal data is necessary for the performance of a contract to which the data subject is party, as is the case, for example, when processing operations are necessary for the supply of goods or to provide any other service, the processing is based on Article 6(1) lit. b GDPR. The same applies to such processing operations which are necessary for carrying out pre-contractual measures, for example in the case of inquiries concerning our products or services. If our company is subject to a legal obligation by which processing of personal data is required, such as for the fulfilment of tax obligations, the processing is based on Article 6(1) lit. c GDPR. In rare cases, the processing of personal data may be necessary to protect the vital interests of the data subject or of another natural person. This would be the case, for example, if a visitor were injured in our company and their name, age, health insurance data or other vital information had to be passed on to a doctor, hospital or other third party. In this case processing would be based on Article 6(1) lit. d GDPR. Processing operations could ultimately be based on Article 6(1) lit. f GDPR. This legal basis is used for processing operations which are not covered by any of the abovementioned legal grounds, if processing is necessary for the purposes of the legitimate interests pursued by our company or by a third party, except where such interests are overridden by the interests or fundamental rights and freedoms of the data subject which require protection of personal data. Such processing operations are particularly permissible because they have been specifically mentioned by the European legislator. They considered that a legitimate interest could be assumed if the data subject is a client of the controller (Recital 47 (2) - GDPR).

13. The legitimate interests pursued by the controller or by a third party

Where the processing of personal data is based on Article 6(1) lit. f GDPR our legitimate interest is to carry out our business in favour of the well-being of all our employees and the shareholders.

14. Period for which the personal data will be stored

The criteria used to determine the period of storage of personal data is the respective statutory retention period. After expiration of that period, the corresponding data is routinely deleted, as long as it is no longer necessary for the fulfilment of the contract or the initiation of a contract.

15. Provision of personal data as statutory or contractual requirement; Requirement necessary to enter into a contract; Obligation of the data subject to provide the personal data; Possible consequences of failure to provide such data

We clarify that the provision of personal data is partly required by law (e.g. tax regulations) or can also result from contractual provisions (e.g. information on the contractual partner). Sometimes it may be necessary to conclude a contract that the data subject provides us with personal data, which must subsequently be processed by us. The data subject is, for example, obliged to provide us with personal data when our company signs a contract with them. The non-provision of personal data would have the consequence that the contract with the data subject could not be concluded. Before personal data is provided by the data subject, the data subject must contact one of our employees. The employee clarifies to the data subject whether the provision of the personal data is required by law or contract or is necessary for the conclusion of the contract, whether there is an obligation to provide the personal data and the consequences of non-provision of personal data.

16. Existence of automated decision-making

As a responsible company, we do not use automatic decision-making or profiling.
This privacy policy was generated by the Privacy Policy Generator of the German Association for Data Protection which is active as an external data protection officer in Munich in cooperation with data privacy lawyer Christian Solmecke.

Questions on privacy policy

Questions regarding the privacy policy of cim-logistics.com can be directed to:

CIM GmbH
Data protection officer
Livry-Gargan-Str. 10
82256 Fürstenfeldbruck
Germany

Email: datenschutz@cim.de
Phone: +49 (0)8141 51020